Project Coordinator

Thu, 10/17/2019 - 08:50

This position is responsible for and serves as the main point of contact for all logistical and planning activities related to the Title IV-E Foster Care Eligibility Reviews (IV-E Reviews) and supports the Manager of the National Youth in Transition Database (NYTD) Reviews by working directly with state agency representatives, as well as Children’s Bureau Regional and Central Office staff.   

ESSENTIAL JOB FUNCTIONS:  

· Learning about the reviews to answer various questions about the review planning process.  

· Communicating with federal staff and child welfare professionals through a high volume of standard email correspondence and telephone calls.   

· Communicating with consultant reviewers through a high volume of standard email correspondence, telephone calls, private groups, and text messages.   

· Participating in review or training planning conference calls, webinars, in-person meetings.   

· Coordinating and tracking travel and hotel accommodations.  

· Interfacing with consultants who attend the reviews and participate as federal team members.  

· Overseeing assembly and quality checks of review-related materials.  

· Inventorying equipment and supplies for the project and assisting with placing orders for supplies when needed.   

· Coordinating with other JBS departments to ensure that all materials are available and ready for shipping or use.  

· Assisting with gathering, tracking, processing, and archiving of fee and expense vouchers, special travel requests, and/or timesheets for consultant reviewers.  

· Assisting with tracking and archiving of many different project documents such as receipt of requested information and agreements.  

· Assisting with data entry, general reporting, and keeping all information current.  

· Supporting online meetings and trainings through use of WebEx or other online meeting platforms, monitoring participation, note-taking, technical support.  

· Ability to provide after hour/weekend support via phone to consultants/employees to triage unexpected emergencies (limited need during reviews).  

· Possibility of traveling to meetings or to provide technical assistance on site for the project.  

MINIMUM JOB QUALIFICATIONS  

Education: Bachelor’s Degree   

Language: English fluency (oral and written)  

Experience: 2 years of experience in a similar area or experience with gained applicable skills.   

Knowledge: Works well in team environment, demonstrates strong attention to detail. Ability to multi-task in a fast paced environment; possess excellent organizational skills and oral and written communication skills, demonstrates interest in child welfare issues.   

Skills:    

  • Strong interpersonal, communication, and customer service skills.¬†¬†
  • Ability to function effectively as part of a small, multidisciplinary team.¬†¬†
  • Ability to quickly learn and integrate new tools and technologies to meet customer needs.¬†¬†
  • Ability to remain flexible and adjust to requests and deadlines.¬†¬†¬†

Software Proficiency: Proficient using MS Office applications (especially with 2010 Outlook, Word, Excel and PowerPoint).  

Travel and Schedule: Must be open to possible travel and possibility of working evenings or occasional weekend. Travel could be up to 10% of time.   

PREFERRED JOB QUALIFICATIONS:  

Experience: Experience in federal contracting a plus.  

Knowledge: Preferred knowledge of child welfare compliance/system or similar child protective services, foster care systems preferred.  

Software Proficiency: Experience using WEBEX (or other online meeting platforms), Social Media (Twitter, Facebook, Linkedin, etc.) preferred.  

OTHER DUTIES AS ASSIGNED: This position description should not be construed to imply that these requirements are the exclusive standards of the position nor will it be the sole basis for any subsequent employee evaluations. Incumbents will follow any other instructions and perform any other related duties as may be required by their supervisor.  

This position is subject to availability of funds and to any and all restrictions contained in the contract or contracts that provide funding for this position.  

APPLICATION INFORMATION:

If you meet the minimum requirements for this position, please click on the "Apply" link posted below and complete the application. Please include a cover letter, resume, and at least three (3) professional references. If you have technical difficulty, please email jobs@jbsinternational.com to let us know of the issue.  

Our company is an equal opportunity/affirmative action employer. Applicants can learn more about the company's status as an equal opportunity employer by viewing the federal "EEO is the Law" poster at EEOPost.pdf.  

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected Veteran status.  

Location

  • Maryland Office

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